Recruiting the right talent is a vital component of any rapidly growing business. When companies are small and don't have HR teams, or growing faster than the bandwidth of their current internal team, recruiting agencies are called in to make up the difference and find quality talent so the business can continue to grow. Agencies are in charge of finding the perfect people for a company’s needs and objectives, therefore having the best recruitment software for agencies is paramount to this goal.

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Over the past decade, the recruitment process has changed dramatically. A formally unorganized subjective process where an interviewer's feelings about a candidate or a cursory review of their resume were the difference between getting interviewed or not, has been refined to an automated and objective process. Software tools have made the recruitment process more efficient and effective than ever before. Automated sourcing, digital assistants, Applicant Tracking Systems (ATS), interview intelligence software and onboarding solutions are the mainstay of most agencies’ technology stack for recruiting.

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This transition has turned recruitment into a data-driven, automated, and intelligent process. The digitization of recruitment processes has made it easier for recruiting agencies to manage the hiring process, track potential candidates, and monitor the progress of selected employees to decipher whether or not the chosen hire met company standards, and today, most of these solutions are powered by Ai.

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When it comes to recruitment technology, the most popular tool is an Applicant Tracking System (ATS). Tools like Lever, BambooHR, and Greenhouse all help agencies manage job postings and candidate applications. With an ATS, recruiters can track applicants through the entire recruitment process, from initial contact to interview follow-up. These systems also help recruiters measure the performance of their agency against the industry standard in terms of time to hire, diversity initiatives, and hiring costs.

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Once a candidate has been identified, screened, and moved into the interview process, Interview Intelligence software helps agencies understand if the candidate can perform well in the role. Through AI-driven algorithms, this software provides agencies with insights into a candidate’s background, skill set, interests, and career goals. These insights allow recruiters to craft personalized experiences for each applicant that will ultimately increase the chances of making a successful hire.

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Interview Intelligence platforms like Pillar can also catch what human eyes will miss. Tonal changes, inflections, and micro-expressions aren't easy for humans to detect but this software can pick up on them and provide valuable feedback to interviewers. This helps recruiters assess a candidate's potential success in a role before making an offer.

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Finally, onboarding software streamlines the onboarding process by automating administrative tasks such as creating employee profiles and sending out welcome messages. To make sure they have the best recruitment software for agencies, it’s important that recruiters research all their options carefully before making any decisions. What works well for one company may not work well for another, so it’s important to evaluate all the features and options available when selecting a recruitment software solution.

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Staffing Agency Software

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The best recruitment software for agencies is going to depend highly upon the industry and roles you're recruiting to fill. But choosing the right recruiting software for your staffing agency is still a very important decision. With so many different kinds of software available, it’s vital to understand your needs and take the time to research which platform will be the best fit for you.

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Before selecting an option, take a few moments to create a checklist of your needs. Determine the size of your agency, the roles you recruit for, and any special requirements you'd have. Accounting for these will help narrow down the choices to just a handful that you can demo. When reviewing options, look into how user-friendly a platform is and if it provides fast and efficient customer support. For instance, if you're only able to email customer support during normal business hours, you may run into technical issues when you're not able to access the help you need.

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It's also essential to know if you'll be able to scale up or down easily with your recruitment software. It's important to have a system that can grow with your staffing agency and handle any influx of candidates that might come in during busy times. To do this, you'll need to evaluate not only the features, but also any tools the platform integrates with.

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Once you understand the features and benefits, take time to consider how innovative the solution is and the platform will age. Is the platform you choose powered by Ai or ML? Does it offer candidate insights like interview intelligence software or video interview platforms? Does it help you hire objectively and eliminate bias in hiring? Is the software able to integrate with others that you require like, coding assessments, such as automating coding tests? The better the features, the more likely you'll be able to save time and money in your hiring process.

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Finally, evaluate any additional costs associated with using recruiting technology. Does it have a one-time fee or a recurring subscription plan? Is there a setup cost? Do you pay for each hire or a flat monthly fee? Calculating all of these costs will help ensure that the software you choose is cost-efficient in the long run and meets your staffing agency’s budget needs.

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Recruitment software can be a powerful asset for any staffing agency, but it's important to take a 30,000-foot perspective of each tool before making a decision.

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Recruitment Management Software

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Write 300 words about managing the candidate through the hiring process and creating a great CX (candidate experience).

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Recruiting the right candidate can be an arduous process. From sourcing and screening to interviewing, there's a lot of work that goes into managing the entire recruiting cycle - start to finish. To streamline this process and make it as efficient as possible, recruitment management software is essential for any successful staffing agency.

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Recruitment management software allows you to manage the entire candidate experience from a single platform, saving time and ensuring an efficient process. For many recruiters, this software is an ATS system. Applicant Tracking Systems (ATS) are a great way to manage resumes, track applicants and make sure everything is organized and easily accessible throughout the entire hiring process. ATS systems can also be used for automated interview scheduling or for setting up digital interviews with candidates. Which is why they're often the backbone of any tech stack used for hiring and recruitment.

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If you'd like the see the full recruitment tech stack we recommend for ultimate efficiency from sourcing to offer, you can check it out here.

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Apart from ATS systems, many staffing agencies use other recruitment software to manage individual aspects of their candidates through the hiring experience. For example, digital assistants, Ai candidate sourcing, interview intelligence software, personality profile tests, and technical assessment tools all ensure that you find the best candidate for the job.

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When it comes to recruitment, having a great CX is essential, but that doesn't mean you have to sacrifice candidate quality- in fact, it increases it. Recruitment software helps with this in a few ways; by providing automated notifications and updates to keep candidates informed, automating processes within recruitment allows recruiters to communicate more quickly and efficiently with candidates. These features engage a candidate in the hiring process far more than a busy recruiter is able to. Automation also ensures that a candidate's information is tracked and updated regularly, so recruiters can get back to them in an efficient manner.

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Software for Staffing Agencies

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In conclusion, the overall topic of software for staffing agencies is a broad one, but it is necessary to research and understand these tools in order to make the best hiring decisions. Every staffing agency has unique needs and requirements when it comes to recruitment software, which is why evaluating each tool on its own merits can be beneficial. From ATS systems to digital assistants and interview intelligence software, there are many options available that can help streamline the hiring process and create an engaging candidate experience.

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Ultimately, taking the time to calculate costs, understand features, and evaluate each tool on its own merits will ensure that you make the best decision for your staffing agency’s recruitment needs.

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As the world innovates, we're sure to see dozens of new staffing and recruiting platforms to come out in the near future. Be sure to keep an open mind when researching recruitment software and take a bird's-eye view of each tool before making a decision as your candidates will be evaluating your clients based on their recruitment experience. No matter your organization's size and needs, the software you choose can be a powerful asset and make a huge impact on any business.

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Pillar was founded on the idea that hiring should be simple- We created a suite of tools and a library of over 1000 interview questions specific to each role that help you make better hires. Our interview intelligence platform is powered by Ai to help you choose the best candidate in your talent pool and ensure that they're a perfect fit for the role. But we didn't stop there. We made a commitment to help our customers reach their DEI impact goals and have baked-in solutions to help interviewers hire objectively and remove bias from the interview process.

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Our platform includes automated scheduling, and interviewer introductions, real-time analytics, and AI-powered insights to help you create a great hiring experience for both employers and candidates. Schedule a demo to try Pillar today!