Executive Assistant

Skill: Calendar Management and Administrative Tasks

1. Can you describe your experience with calendar management for a C-Suite executive?
2. How do you prioritize and manage conflicting schedules?
3. Can you provide an example of a complex scheduling challenge you faced and how you resolved it?
4. What strategies do you use to ensure smooth day-to-day engagements for the executive you support?
5. How do you handle last-minute changes to the executive's schedule?

Skill: Communication and Liaison

1. Can you describe your experience serving as a liaison for a C-Suite executive?
2. How do you handle communications pertaining to the executive?
3. What strategies do you use to keep the executive well informed of upcoming commitments and responsibilities?
4. Can you provide an example of a time when you had to handle a matter of a highly confidential or critical nature?
5. How do you ensure smooth communication between the executive and other parties?

Skill: Problem Solving and Decision Making

1. Can you provide an example of a complex problem you faced in your role and how you solved it?
2. How do you approach problem solving in a time sensitive, fast paced environment?
3. What is your process for making informed decisions regarding priorities and available time?
4. Can you describe a time when you had to make a judgement call in your role?
5. What strategies do you use to anticipate problems and offer solutions?

Skill: Confidentiality and Professionalism

1. Can you describe your experience handling highly sensitive information?
2. How do you ensure confidentiality in your role?
3. What strategies do you use to maintain a high level of professionalism in your interactions?
4. Can you provide an example of a time when you had to handle a matter of a highly confidential nature?
5. How do you handle confidential matters related to the executive's schedule and communications?

Skill: Microsoft Office Suite Proficiency

1. Can you describe your experience using Microsoft Office Suite in a professional setting?
2. What is your proficiency level in Microsoft Word, Excel, and PowerPoint?
3. How have you used these tools to support a C-Suite executive?
4. Can you provide an example of a project or task where you extensively used these tools?
5. What features of Microsoft Office Suite do you find most useful in your role?

Additional Notes

1. Remember to assess the candidate's ability to work independently and manage multiple competing priorities.
2. Look for evidence of the candidate's ability to maintain a high level of integrity and discretion in handling confidential information.
3. Consider the candidate's willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed.
4. Assess the candidate's ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
5. Consider the candidate's ability to switch gears at a moment’s notice.